Workplace Associate

Kurz zusammengefasst

OneTrust is a global leader in responsible data and AI governance, offering an AI‑Ready Governance Platform™ that combines regulatory intelligence, automation and connected workflows. The company's Global Real Estate & Workplace team designs and runs inclusive, sustainable and secure office experiences for its distributed workforce. The role of Workplace Associate is based in the Munich office and serves as a primary point of contact for employees, leaders and visitors, reporting to the Director of EMEA Workplace Operations in Madrid. On a daily basis the associate will staff the front desk during busy periods, greet staff, executives, guests and vendors, and ensure a welcoming atmosphere. They will collaborate with executive assistants and corporate teams to stay abreast of workplace needs, travel plans and events, and will partner with the Workplace Manager to plan employee gatherings, community initiatives and internal communications. Responsibilities also include managing internal communication channels, answering employee queries, contributing to newsletters, conducting office walkthroughs, keeping common areas stocked, and overseeing the functionality of workplace equipment. Coordination with building management and external service providers, handling mail and packages via JIRA, and supporting documentation of workplace processes are also part of the role. Additional duties cover office tours, monthly breakfasts, quarterly events, remote support for the Paris office, occasional travel to Paris for major projects, and ad‑hoc projects assigned by leadership. The position requires strong language abilities: a minimum C1 level in English (both spoken and written) and a C1 level in German, as most internal communication is in English while vendor and property‑management interactions are in German. Candidates must be familiar with Microsoft Office tools, especially Excel, Word and PowerPoint, and have experience creating email newsletters and managing online communities. Competence in data entry for budgets and inventory, as well as handling mail and package logistics, is essential. The role also calls for solid interpersonal skills, the ability to maintain confidentiality, a proactive "can‑do" attitude, attention to detail, basic project‑management capabilities, and the capacity to work independently with minimal supervision. Preferred experience includes prior work in workplace operations, facilities management, employee experience, hospitality or corporate real‑estate environments. Familiarity with Microsoft Project and a background in marketing or internal communications techniques are considered advantageous. The position offers exposure to a multinational team, the chance to support both Munich and Paris offices, and opportunities to contribute to larger company and marketing events, providing a broad view of OneTrust's global workplace strategy. What the role asks for: - English language proficiency C1 (verbal and written) - German language proficiency C1 (verbal and written) - Proficiency with Microsoft Excel, Word and PowerPoint - Experience creating email newsletters and managing online communities - Ability to handle mail and package processes - Basic project‑management skills - Experience in workplace operations or facilities (nice‑to‑have) - Familiarity with Microsoft Project (nice‑to‑have)